Share the results of the staff survey with your staff and provide information on cessation supports for smokers who wish to quit.
Consider your campus and what needs to be done to prepare it. For example, you will need to survey the site and check if any existing smoking signage requires amendment e.g. ‘This is a no smoking building’ – should be amended to ‘This is a Tobacco Free Campus’.
We’ve prepared a facilities management checklist to ensure visible signage is in place for launch.
You may decide to paint the boundary of the campus with a blue line, as a reminder of the no-smoking boundary and/or paint a ‘No Smoking symbol’ on the ground at entrances.
Use opportunities for external communications, e.g. company website and email messages to communicate the tobacco free campus policy.
A launch should take place on the day the campus goes tobacco free. Consider inviting media along with local and community representatives, staff and representative/union reps. Going tobacco free is a positive step for any workplace. Make sure the day is marked. Compliance with the tobacco free policy is mandatory for all employees and visitors, with no exceptions.
Your working group will need to draw on its internal relationships and resources to maintain commitment during this period; capturing the positive feedback, as well as any challenges or non-compliance issues. Reminder cards are useful for any staff that will have a role in enforcing the policy as they can reduce the need for verbal confrontation.
If you have moved to step 3, you obviously have management support. Keep all your management teams on side and prepare the for launch.
At the launch
Let your neighbours, competitors and the wider population know the steps you are taking to make your workplace a healthier place for all. Be sure to advise your local authority.
The policy highlights the importance of treating tobacco addiction as a care issue. The HSE provide support including advice, information and smoking cessation support and tobacco dependence treatments to help deal with cravings. Staff should be offered assistance to quit smoking, or manage their smoking during working hours. This is about improving the health of our clients and staff and ensuring quality care for all.